Administrative Assistant

Company:

General Board of Pension And Health Benefits

Salary:

N/A

Location:

US-IL-Evanston

Job Type:

n/a

Date:

Tuesday, November 3rd, 2009

Options:

n/a

FUNCTION/PURPOSE

This supervised position provides administrative support to the General Counsel and the two benefits attorneys.  It also provides support to the entire Legal Services Department by sorting and distributing mail, processing invoices, and renewing subscriptions to legal periodicals.  This position is also able to substitute for the other administrative assistants in the department, if necessary, by providing support to the other 2 attorneys, Paralegal and Legal
Specialist.
 

ESSENTIAL DUTIES& RESPONSIBILITIES

• Providing support to the General Counsel, including correspondence, telephone calls, scheduling meetings, preparation of materials for Audit Committee meetings, maintaining corporations in good standing, opening files, organizing and maintaining board of directors materials, appeals materials, and spreadsheets of contract, internal audit and budget information.

• Providing general administrative support to the two benefits attorneys.

• Providing support for the two corporate attorneys as needed.

• Processing invoices and preparing expense reports for all attorneys payable from the Legal Services budget.

• Daily tasks such as maintaining file logs, sorting and distributing mail, ordering supplies, calling repair and maintenance, providing telephone coverage, updating library materials.

• File cleanup and storage.